GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements.
All prices quoted are per room per night including breakfast, 10% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.
Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at firstname.lastname@example.org.
To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form, which is the part of the On-line Registration Form. Your password is the same for both on-line forms.
Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at email@example.com. Do not contact hotels directly.
In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.
The appropriate refunds will be made after the Conference.
Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.
The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.
|Until June 19, 2022||full refund, handling fee of 30 EUR will be deducted|
|June 20, 2022 – July 8, 2022||one-night cancellation fee|
|From July 9, 2022 incl. - no show||100% cancellation fee for each cancelled night|
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
|Until April 12, 2022||full refund, handling fee of 30 EUR will be deducted|
|April 13, 2022 – May 13, 2022||30% cancellation fee for each cancelled night|
|May 14, 2022 – June 13, 2022||50% cancellation fee for each cancelled night|
|June 14, 2022 – June 29, 2022||70% cancellation fee for each cancelled night|
|From June 30, 2022 incl. - no show||100% cancellation fee for each cancelled night|
Accommodation fees must be paid in EUR by one of the following methods:
For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted by July 3, 2022. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.
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